Education

Post-secondary education
High school diploma or GED

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Administrative experience

DEPARTMENT OF HUMAN RESOURCES

2755 Highway 43, Kemptville, Ontario K0G 1J0

phone: 613-258-7757 toll free: 1-800-443-4562
[email protected]

Posted on: September 28, 2023 at 10:45am

CUPE#3837 – SL2023

Position: Secretary – Long-Term Occasional

Location: Iona Academy, Williamstown

Hours of work: 35 hours/week

Salary: $26.50/hour

Effective: Immediately – December 22, 2023

Note

Secretarial assignments are based upon student enrolment and are therefore subject to review at the

commencement of the school year. Please refer to the attached job description for further information.

Qualifications

Secondary School Diploma and one (1) year relevant post-secondary diploma.

Minimum two (2) years’ experience in an administrative or office environment.

Experience with a Student Information System, scheduling, Microsoft Word, Excel and Outlook,

E-mail and working knowledge of general office equipment.

Send application and curriculum vitae no later than:

Wednesday, October 4, 2023 by 4:00pm

e-mail: [email protected]

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

The CDSBEO adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce. We

encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities

and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.

The Catholic District School Board acknowledges that our schools are located on the unceded, traditional Algonquin territory of the

Anishinaabe people as well as the land of the Mohawk territory of the Haudenosaunee/Rotinonhsho’n:ni people. We respect both the

land and the people of this land including all Indigenous people who have walked in this place.

Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if applicants require accommodations at any time throughout

the application process, please reach prior to the posting closing date so that appropriate arrangements can be made.

Susan Wilson Laurie Corrigan

Chair of the Board Director of Education

A. Job Identification:

Title: School Secretary

Immediate Supervisor: School Principal

B. Job Summary:
Performs a variety of secretarial and administrative duties to provide necessary support to the school, students

and parents while ensuring that integrity of information is maintained and that the office operates efficiently.

Work such as word processing, filing, updating student and teacher information and processing mail is performed

under the general direction of the School Principal.

C. Duties and Responsibilities:

Respond to phone calls and emails and redirect them when necessary, retrieve voice mail and provide assistance

to students, teachers and parents with respect to attendance.

Update, maintain and verify attendance records and carry out follow-up calls to parents.

Compile and complete Absentee/Replacement Report daily and send to the Board Office.

Process purchase requisitions on the SDS system.

Perform accounting duties such as bank deposits, counting money collected, paying invoices and school cash

online.

Prepare and verify budget related information.

Pick up, receive, sort and distribute incoming and outgoing mail. Receive and unpack supplies, materials and

books and stamp with logo as required.

Type, duplicate, collate, distribute, enter computer data and file items such as letters, transcripts, exams, Student

Information Sheets and transcripts.

Prepare and disseminate correspondence, memos and forms.

Enter, update and maintain student records in the student information system, ensuring accuracy and

confidentiality of the information.

Assist with the preparation, production, verification and distribution of Student Report Cards from the information

provided by teaching staff and schedule interviews if necessary.

Complete attendance forms and issue newsletters to parents.

Responsible for the production and printing of class lists as well as graduation diplomas.

Prepare, complete and distribute the Student Directory on an annual basis.

Maintain and ensure that the University and College file is kept current as information is provided.

Operate equipment such as a computer, telephone, fax machine, public address system, calculator and

photocopier and make certain the maintenance of these machines is kept in order (adding toner, calling for

service, troubleshooting for photocopy machine).

Assist with first aid procedures, and secure further assistance under the guidance of the Principal.

Complete information to be sent to the Health Unit.

Order and maintain supplies, materials, books and keep inventories as requested.

Prepare, verify and complete Ministry, Board and School Reports as directed by the Principal.

Perform other duties as assigned which are unplanned and of a transient nature and are consistent with the above

job summary and duties.

D. Qualifications:

Secondary School Diploma and one (1) year relevant post-secondary diploma.

Minimum two (2) years’ experience in an administrative or office environment.

Experience with a Student Information System, scheduling, Microsoft Word, Excel and Outlook,

E-mail and working knowledge of general office equipment.

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